1.877.831.6224 Current WeatherSundance Calendar Reserve Now
Sundance will assign a catering manager for your wedding function to assist you in planning the Sundance aspects of your event (schedule of events, room set up, menus, audio visual requirements, lodging and guest activities). Sundance’s catering managers do not act as wedding coordinators and are not responsible for the ceremony or procession, managing vendors arranged by the bridal party, the timing of the toast, cake cutting, etc. Your catering manager will ensure that all the menus, room design, food and facilities are set up and serviced to your specifications.
Sundance requires all brides work with a wedding planner to coordinate the timing and all the details of your wedding day. Your catering manager can refer you to our preferred vendors to make your own arrangements for a wedding coordinator, entertainment, flowers, cakes, etc. An on-site day of contact is required—please provide the name and contact information of your coordinator to your catering manager.
All weddings are required to meet a contracted food and beverage minimum for your event(s) (please see your contractual agreement). This minimum does not include alcohol, audio visual, set up charges, room rentals, service charge, tax or any other miscellaneous charges.
A service charge and Utah State sales tax will be added to all catered function related charges (food, beverage, AV, rentals and miscellaneous charges). Current service charge and tax rates are: Service Charge 20%, Utah Food Tax 7.75%, Other Sales Tax 6.75%. Rates are subject to change without notice.
All weddings at Sundance will be pre-paid in full based upon estimated/expected charges. Please refer to your schedule of deposits in your contractual agreement. Final prepayment must be made 5 days prior to your event. Sundance reserves the right to cancel your function if full prepayment has not been received. Any remaining balance at the conclusion of the event can be paid by check or credit card the day upon receipt of the final invoice. If payment is not presented within 10 days of receipt of the invoice, the credit card on file will be billed for all outstanding charges.
Room rentals apply to all events and are assessed per function space per day. Room rentals include the use of a basic sound system with a wired microphone and one hand held or lapel wireless microphone OR a CD player. Sundance service for wedding cake cutting is also included in your room rental fee.
A $200.00 room re-set charge will be applied to rooms that need to be re-set within the same day, or to change the set-up of a room once it has been set.
A $100 delivery charge will be added to all deliveries for catered food and beverage to guest rooms.
The final guaranteed attendance for food and beverage functions is due three (3) full business days (Monday thru Friday, 9:00 AM - 5:00 PM) prior to the first scheduled event. The guarantee is to be called or emailed into the catering office no later than 10:00 AM.
|Event Day||Guarantee Due by 10 AM on|
|Monday||the previous Wednesday|
|Tuesday||the previous Thursday|
|Wednesday||the previous Friday|
|Thursday||the previous Monday|
|Friday through Sunday||the previous Tuesday|
If a final guarantee is not received, the catering office will consider the last number given as the guarantee. Sundance will prepare for 3% over the guaranteed number. The wedding party is financially responsible for the guaranteed number of guests or the actual number of guests in attendance, whichever is greater. There will be a 10% surcharge assessed for any guests in attendance above 3% over your guarantee. If the final guaranteed number of guests exceeds the function space maximum capacity a 20% surcharge will be assessed on the overage.
Signed Banquet Event Orders (BEOs), and event resume if applicable, are required ten (10) days prior to the start of any function. If a signed BEO is not received prior to the event, the last Banquet Event Order sent will be accepted as approval.
Sundance is not able to provide wedding cakes. Please provide your own cake cutting and serving utensil. Indicate to your catering manager if you would like to keep the top layer of your cake and not have it cut. Please ask your baker to provide you with cake boxes to take home any leftovers.
As hosts, Sundance is responsible to monitor the potential intoxication of our guests and will regulate bar service when necessary to insure the safety of guests. Alcohol can be served in private functions daily from 10:00 AM until 1:00 AM.
All alcohol must be purchased through Sundance and served by Sundance bartenders. Sundance requires minimum sales of $300.00 per bar.
Sundance is not able to guarantee beverage/alcohol prices or wine selections; which are subject to change and availability without notice from the UDABC. All alcohol orders must be submitted a minimum of 14 days in advance. Sundance can purchase and supply specially requested wine and liquor that is not on our wine list at the client’s request, based upon availability from the UDABC. Advance payment is required for special orders and a minimum order/purchase amount will apply.
One bartender (and cashier when applicable) is required for every 50 guests. Bartenders, cocktail servers and cashiers (for cash bars) are billed at $25.00 per hour, 2 hour minimum.
Sundance bartenders keep a bar tab/inventory sheet for each event recording a group’s consumption. Your wedding planner or a representative for the bridal party may review and sign-off on the inventory sheet at the close of each bar. If the bar control sheet is not reviewed by a coordinator or member of the wedding party at the conclusion of each function, the beverage quantities and billing may not be disputed.
Access to the space(s) you are using for set up and decorating will be available 2 hours prior to your function unless additional time is contracted in advance. Décor may not be put anywhere around the resort other than in/at your contracted function space(s). All décor, materials and equipment must be removed immediately at the conclusion of your function unless you have contracted or arranged an extended tear down time.
It is understood that the Sundance premises will be left in a neat and orderly condition, free of debris, decor or display refuse. Based on time and labor, a group will incur additional charges for the removal of the group’s décor/materials at any event, minimum fee of $100.
Sundance will charge a minimum $100.00 clean up fee for throwing confetti, rice, flowers or birdseed. Clean up fees may also be assessed for any and all damages or extra clean up at the conclusion of your event (due to décor, outside vendors, guests, etc.).
All specialty tables, chairs, linens and place settings must be arranged by Sundance. Please speak with your catering manager for options and pricing. Complimentary tables, chairs, linens and place settings can be utilized and are included as part of your room rental fee based upon a first request basis and availability of Sundance’s current inventory. Complimentary linens are not floor length. Available table linen colors are cream, white, dark green, burgundy and black overlays. Napkins come in cream or white. Special orders and red & white check linens are available at the client’s expense with a minimum two week notice.
Sundance will provide staffing for your events based upon the following: (1) server per 50 guests for buffet meals. (1) server per 20 guests for plated meals. Additional banquet servers, staff or attendants may be requested at $25.00 per hour, 2 hour minimum.
Chef attendants/carvers are $100.00 each (for up to 2 hours).
Events that go past midnight will be billed additional labor fees of $200 per hour.
Changes to set-up, food and beverage, or guaranteed numbers made within twenty-four (24) hours of the function are subject to additional fees. Minimum fee: $50.00.
If the wedding party delays an event more than 30 minutes past the start time of the function, Sundance will not be responsible for the quality of the food or for preparing additional food as replacement. The group will be responsible for the payment of any additional labor hours associated with the delayed starting time.
Sundance requires that all audio visual equipment and services be provided through our in-house provider, Cornerstone (excluding photographers, videographers, DJs or entertainment). In the event that any AV is used from another AV vendor, there will be a minimum charge of $200.00 per function assessed. Your room rental fee includes the use of a basic sound system with a wired microphone, one wireless microphone OR a CD player.
Sundance requires indoor back-up weather function space for all outdoor functions. Room rentals for the back-up location will be charged regardless of usage of the space.
Sundance reserves the right to make the decision to move any outdoor function to an indoor facility in the event of inclement weather or predicted inclement weather. The decision by Sundance to move the function will be made twenty-four (24) hours prior to the start of the function. Due to our fluctuating weather, if the weather report predicts a 40% or more probability of rain for the afternoon or evening, a temperature below 65 degrees, or wind gusts in excess of 15 mph, your outdoor function will be relocated to your indoor weather back-up space.
Sundance will not assume responsibility for damage to, or loss of any merchandise or articles left in any catering space prior to, during, or following an event. The guests accept full responsibility for any and all damages or losses incurred.
Sundance must be notified in advance of shipping arrangements to ensure proper acceptance of these items upon arrival at Sundance. All items should be addressed to the group contact and marked “hold for guest.” Any freight or shipping charges incurred as a result of material (e.g. literature, equipment, etc.) being shipped to or from Sundance remain the sole responsibility of the guest. Freight or shipping requiring additional labor will be charged accordingly. A fee of $5.00 per box will be charged for return shipment through the Sundance PBX office. A fee of $5.00 per box will be charged to deliver to lodging units and catering spaces.
The wedding party agrees to have any subcontracted companies (e.g. musicians, decorators, florists, production companies, wedding planners etc.) adhere to all Sundance policies and regulations. It is understood that the premises will be left in a neat and orderly condition, free of décor, debris or display refuse. The wedding party is liable for any charges associated with damage to the premises. The wedding party will be billed for any labor charges associated with clean up or removal of the group’s décor, minimum fee of $100.
Subcontracted companies, guests and coordinators may not park vehicles in front of Sundance buildings. Vehicles may pull up to buildings for load in and out for 30 minutes and then must be parked in approved parking stalls in the parking lots. Vehicles left unattended for longer than 30 minutes will be towed by Sundance at the owner’s expense. No vehicles may load or un-load one (1) hour prior to the event or during the event.
Events booked more than 60 days in advance require lodging accommodations for a minimum of two nights. Select weeks of the year require a three or five night minimum stay. Please contact the sales office for more details.
Rehearsal Hall 35 lodging rooms per night
Creekside 20 lodging rooms per night
Screening Room 20 lodging rooms per night
Wasatch 10 lodging rooms per night
Bear Claw Requirement varies
Elk Meadows Requirement varies
Below are a list of guidelines that applies to all weddings at Sundance Resort unless other arrangements or negotiations have been made with your specific event contractual agreement. Please Select a topic and read about the details, or download the information as a PDF. Don’t hesitate to call us should you have any questions or concerns.
• Lodging Requirement
• Wedding Coordinator/Planner
• Menus & Details
• Bar Service
• Wedding Cakes
• Banquet Equipment & Linen
• Décor & Entertainment
• Audio Visual
• Outdoor Events